Preserve invitation defaults in the bulk guest editor

public/index.html

@@ -33,7 +33,7 @@
       <form id="event-form">
         <div id="invitation-mode-panel" class="panel"><label for="invitation-mode">Event type</label><select id="invitation-mode"><option value="tickets" id="tickets-invitation-mode">🎟 Ticket booking — Private</option><option value="named" id="named-invitation-mode">✉️ Named invitations — Private</option><option value="public" id="public-invitation-mode">🌍 Public event</option><option value="legacy" id="legacy-invitation-mode" hidden>Existing RSVP event — Private</option></select><p class="small muted" id="invitation-mode-note">Private link. Guests enter their name to book a ticket or request organiser approval.</p><div id="guest-names-panel" hidden>
           <details id="guest-single" class="guest-editor"><summary>👤 Add one guest</summary><div class="guest-editor-fields"><div><label for="guest-single-name">Guest name</label><input id="guest-single-name" maxlength="100" autocomplete="off" placeholder="Alex"></div><div id="guest-single-count-field"><label for="guest-single-count">People</label><select id="guest-single-count" aria-label="Number of people"></select></div><div class="guest-editor-mode"><label for="guest-single-mode">Attendee setting</label><select id="guest-single-mode"><option value="one">One person</option><option value="editable">Set a count · guest can change</option><option value="ask">Ask guest how many</option><option value="confirm">Ask guest to confirm count</option><option value="fixed">Fixed count · no changes</option></select></div></div><button type="button" id="guest-single-add" class="secondary">＋ Add guest to list</button><p id="guest-single-status" class="small" role="status" aria-live="polite"></p></details>
-          <label for="guest-names">📋 Guest list — one name per line</label><textarea id="guest-names" maxlength="10000" rows="5" placeholder="Alex = ?&#10;Sam = 2!&#10;Taylor = 2&#10;Casey = 2*"></textarea><p class="small muted">Up to 100 guests. Name = ? asks how many; = 2! confirms 2; = 2 uses 2 with a change button; = 2* fixes the count at 2. Counts are 1–10, including the guest. Send each link only to its named guest. Opened names and count settings can’t be changed here.</p></div><label class="check-option"><input type="checkbox" id="one-time-invite"><span>One-time invitation links<span class="check-note" id="one-time-invite-note">Anyone with the event link can request a ticket.</span></span></label></div>
+          <label for="guest-names">📋 Guest list — initial attendee settings</label><textarea id="guest-names" maxlength="10000" rows="5" placeholder="Alex = ?&#10;Sam = 2!&#10;Taylor = 2&#10;Casey = 2*"></textarea><p class="small muted">This list shows the organiser’s initial settings, not guests’ later RSVP counts. Added and removed guests appear when reopened. Final totals use each guest’s response. Up to 100 guests. Name = ? asks how many; = 2! confirms 2; = 2 uses 2 with a change button; = 2* fixes the count at 2. Counts are 1–10, including the guest. Send each link only to its named guest. Opened names and count settings can’t be changed here.</p></div><label class="check-option"><input type="checkbox" id="one-time-invite"><span>One-time invitation links<span class="check-note" id="one-time-invite-note">Anyone with the event link can request a ticket.</span></span></label></div>
         <div id="event-details" class="panel">
           <label for="title">Event name</label><input id="title" name="title" placeholder="Dinner, a birthday, a weekend adventure…" maxlength="100" required>
           <label for="location">Where are we meeting? <span>optional</span></label><input id="location" name="location" placeholder="Address, meeting point, online link, or add later" maxlength="300">

scripts/check-worker.mjs

@@ -510,7 +510,7 @@ try {
   assert.equal((await api('admin/pricing',{...ownerPricing,defaultStarPrice:-1},999001)).status,400);
   assert.equal((await api('admin/pricing',ownerPricing,999001)).status,200);
   assert.equal((await api('admin/overview',null,999001)).data.pricing.defaultStarPrice,50);
-  await db.prepare("INSERT INTO app_settings(key,value) VALUES ('online-currency-rates',?)").bind(JSON.stringify({rates:{AUD:0.0195},dates:{AUD:'2026-10-05'},retrievedAt:new Date().toISOString(),basis:'organiser-reward'})).run();
+  await db.prepare("INSERT INTO app_settings(key,value) VALUES ('online-currency-rates',?)").bind(JSON.stringify({rates:{AUD:0.0195},dates:{AUD:new Date().toISOString().slice(0,10)},retrievedAt:new Date().toISOString(),basis:'organiser-reward'})).run();
   const pricedBootstrap=(await api('bootstrap')).data;
   assert.equal(pricedBootstrap.pricing.rates.AUD,0.0195);
   assert.equal(pricedBootstrap.pricing.basis,'organiser-reward');

src/invitation-management.js

@@ -15,6 +15,8 @@ const validCount=count=>Number.isSafeInteger(count) && count>=1 && count<=10;
 const protectedPayment=g=>['reported','paid','processing','refund_pending','refund_failed'].includes(g.payment?.status);
 const linkedGuests=(e,token)=>Object.entries(e.guests || {}).filter(([uid,g])=>Number(uid)!==e.owner && g.invitationToken===token);
 const guestLine=g=>`${g.name}${g.participantMode==='ask' ? ' = ?' : g.participants ? ` = ${g.participants}${g.participantMode==='confirm'?'!':g.participantMode==='fixed'?'*':''}`:''}`;
+// Invitation defaults are separate from the guest's later RSVP attendee count.
+export const initialGuestNames=e=>Object.values(e.invitees || {}).map(guestLine).join('\n');
 export const hasRecordedResponse=(guest,history,id)=>typeof guest.responseRecorded==='boolean' ? guest.responseRecorded : !!guest.responseVersion || ['yes','no','maybe'].includes(guest.status) || history.some(entry=>['responded','changed'].includes(entry.type) && entry.userId===id);
 
 // Includes responses and payment/check-in changes so a stale removal cannot silently

src/mini-api.js

@@ -4,7 +4,7 @@ import {issueTicket,verifyTicket} from './tickets.js';
 import {profileFields,profilePreference,profilePhotoApi} from './profile.js';
 import {readOnlinePricing} from './exchange.js';
 import {invitationMode,invitationSettings,oneTimeInvites,invitationAvailable,reconcileInvitationClaims} from './invitations.js';
-import {managedInvitations,revokedInvitations,invitationsVersion,addInvitations,removeInvitation,editInvitation,changeInvitationResponse,revokeInvitation,deleteInvitation,hasRecordedResponse} from './invitation-management.js';
+import {initialGuestNames,managedInvitations,revokedInvitations,invitationsVersion,addInvitations,removeInvitation,editInvitation,changeInvitationResponse,revokeInvitation,deleteInvitation,hasRecordedResponse} from './invitation-management.js';
 import {invitationHistory} from './invitation-history.js';
 import {isManager,cohostEntries,cohostLink,cohostVersion,createCohostInvite,revokeCohost} from './cohosts.js';
 import { authenticate } from './mini-auth.js';
@@ -90,7 +90,7 @@ export function publicEvent(e, id, username) {
     askPhone:asksPhone(e),askComments:asksComments(e),
     ...(manager ? {guestRoster:[...Object.entries(e.guests).filter(([uid])=>Number(uid)!==e.owner).map(([uid,g])=>({id:Number(uid),name:g.name,status:g.status,responded:hasRecordedResponse(g,invitationHistory(e,g.invitationToken),Number(uid)),approval:g.status==='yes' ? requiresApproval(e) ? g.approval || 'pending' : 'approved' : null,confirmed:confirmed(e,g),participants:participantCount(e,g),paymentStatus:g.payment?.status || null})),...Object.entries(e.invitees || {}).filter(([token])=>!Object.values(e.guests).some(g=>g.invitationToken===token)).map(([token,g])=>({id:null,name:g.name,status:'unopened',responded:false,participants:participantCount(e,{...g,invitationToken:token}),confirmed:false}))]} : {}),
     inviteMessage:e.inviteMessage || '',qrEnabled:e.qrEnabled!==false,oneTimeInvite:oneTimeInvites(e),
-    ...(manager ? {invitees:managedInvitations(e,username),revokedInvitees:revokedInvitations(e,username),invitationsVersion:invitationsVersion(e),cohosts,cohost:cohosts[0] || null} : {}),
+    ...(manager ? {initialGuestNames:initialGuestNames(e),invitees:managedInvitations(e,username),revokedInvitees:revokedInvitations(e,username),invitationsVersion:invitationsVersion(e),cohosts,cohost:cohosts[0] || null} : {}),
     ...(owner ? {cohostLinks:entries.map(entry=>({id:entry.id,label:entry.label,status:entry.status,createdAt:entry.createdAt,cohost:entry.cohost,url:cohostLink(e,username,entry.id),...(entry.revokedAt ? {revokedAt:entry.revokedAt}:{})})),cohostInviteUrl:cohostLink(e,username),cohostVersion:cohostVersion(e)} : {}),
     id: e.id, title: e.title, when: e.when, location: canSeeLocation(e, id) ? e.location : null, description: e.description,
     startsAt: e.startsAt, timezone: e.timezone, localDate: e.localDate, localTime: e.localTime,

test/edit-form.test.js

@@ -36,9 +36,16 @@ test('editing fetches fresh details, preserves all attendee count modes and invi
   // Switching footer tabs must preserve a partly edited event.
   ids.get('title').value='Unfinished event edit';
   tabs.find(b=>b.dataset.tab==='settings').onclick();
-  tabs.find(b=>b.dataset.tab==='create').onclick();
+  event.initialGuestNames='Alex = 3\nSam = ?\nTaylor = 2!\nJordan = 4*\nMorgan = 2';
+  await tabs.find(b=>b.dataset.tab==='create').onclick();
   assert.equal(ids.get('title').value,'Unfinished event edit');
   assert.equal(ids.get('invite-message').value,'Come celebrate with us.');
+  assert.equal(ids.get('guest-names').value,event.initialGuestNames);
+  ids.get('guest-names').value+='\nUnsaved guest = 2';
+  tabs.find(b=>b.dataset.tab==='settings').onclick();
+  event.initialGuestNames+='\nAnother server guest';
+  await tabs.find(b=>b.dataset.tab==='create').onclick();
+  assert.ok(ids.get('guest-names').value.endsWith('Unsaved guest = 2'));
   // Updating the photo must not overwrite text that has not been saved yet.
   ids.get('profile-name').value='Unsaved profile name';ids.get('profile-phone').value='+61 400 000 000';
   const bootstrapCalls=paths.filter(path=>path==='/api/bootstrap').length;

test/invitation-management.test.js

@@ -10,6 +10,20 @@ import {issueTicket,verifyTicket} from '../src/tickets.js';
 import {checkout,requestRefund,refundResult} from '../src/payments.js';
 
 const requestId='11111111-1111-4111-8111-111111111111';
+test('bulk editor projects live invitation defaults while preserving guest-selected attendance',()=>{
+  const f=fixture('Alex = 2\nSam = ?\nTaylor = 3!\nJordan = 4*');
+  Object.assign(claimInvitation(f.e,f.token,2),{status:'yes',participants:5,responseRecorded:true,responseVersion:1});
+  const response=structuredClone(f.e.guests[2]);
+  assert.equal(publicEvent(f.e,1,'ExampleBot').initialGuestNames,'Alex = 2\nSam = ?\nTaylor = 3!\nJordan = 4*');
+  assert.equal(publicEvent(f.e,2,'ExampleBot').initialGuestNames,undefined);
+  f.add('Morgan = 2');
+  const sam=Object.entries(f.e.invitees).find(([,g])=>g.name==='Sam')[0];
+  revokeInvitation(f.e,1,{token:sam,version:invitationsVersion(f.e),requestId:'22222222-2222-4222-8222-222222222222',confirm:true,notify:false},f.data.sessions);
+  const projection=publicEvent(f.e,1,'ExampleBot');
+  assert.equal(projection.initialGuestNames,'Alex = 2\nTaylor = 3!\nJordan = 4*\nMorgan = 2');
+  Object.assign(f.e,invitationSettings({guestNames:projection.initialGuestNames},f.e));
+  assert.deepEqual(f.e.guests[2],response);assert.equal(responseCounts(f.e).participants,5);
+});
 function fixture(names='Alex = 2\nSam = ?\nTaylor = 3!'){
   const e={id:'0123456789abcdef',owner:1,title:'Club dinner',location:'Private venue',invitationMode:'named',guests:{},media:[],permissions:{},startsAt:'2099-11-25T07:00:00Z',endsAt:'2099-11-25T10:00:00Z'};
   Object.assign(e,invitationSettings({guestNames:names},e));