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[DOCS] Add go/no-go checkpoints to organizing guide - #16223

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phrawzty wants to merge 3 commits into
devopsdays:mainfrom
phrawzty:update-organising-guide
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phrawzty wants to merge 3 commits into
devopsdays:mainfrom
phrawzty:update-organising-guide

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@phrawzty

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Adds financial go/no-go checkpoints to the organizing timeline:

  • 25% of necessary funding secured by T-6 months
  • 50% secured by T-4 months
  • Full minimum viable funding and attendance reached by T-2 months

Also clarifies minimum viable budgeting, cash-flow planning, and aligning venue and supplier contracts with the final cancellation deadline.

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phrawzty requested a review from a team as a code owner November 10, 2026 16:14
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@phrawzty phrawzty changed the title [ENHANCEMENT] Add go/no-go checkpoints to organizing guide [DOCS] Add go/no-go checkpoints to organizing guide Nov 10, 2026
Comment thread content/page/organizing.md Resolved
Comment thread content/page/organizing.md Resolved
@phrawzty

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Thanks @jyee! I've incorporated your suggestions:

  • The T-4 checkpoint now requires secured funding to cover the full venue cost and all existing non-refundable commitments, in addition to reaching 50% of necessary funding.
  • The T-2 checkpoint now explains why timely cancellation matters to sponsors, speakers, vendors, attendees, and community trust.
  • Added a concise cancellation section covering communications, refunds, suppliers, financial reconciliation, and the website update process.
  • Updated the later ticket-sales guidance so T-2 remains the final cancellation point; subsequent sales affect outreach and event scope instead.

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